Using the Scheduling Tool to View Location Availability

The Calendar scheduling tool can assist you with finding the next-available free times and meeting locations across your organization. You can set up preferences for preferred meeting times, buildings, location and room size.

As you enter attendee names, the scheduling tool begins to suggest times and locations in the Overview pane. You also have the option to look for a location for your meeting before adding attendees. If you set up your location preferences, only these locations are displayed.

Using the Scheduling Tool to Set Location Preferences

If you always want to reserve rooms that are in a specific location, you can use the Suggested Location tool in the Calendar application to suggest the availability of those rooms when you create an appointment.

1. In the New Appointment page, click Suggest a location.

2. In the pane that opens, click the gear icon.

3. In the Suggestion Preferences dialog box, Location Preferences section enter the information about the location. You can enter just the name of the location, or you can be more specific.

4. Click OK.

The column on the right displays locations that meet your requirements. Room locations are displayed if they have been configured in the company directory.

Once you set this up for an appointment, this information is saved and available when you make other appointments.

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