Sharing a Folder

You can share your mail folders, address books, calendars, and task lists folders. You invite a user to share, and the user can accept or decline the invitation.

Note: When you share your mail folders, you cannot share the Trash or Junk folders.

1. Right-click the folder that you want to share.

2. Click Share Folder.

3. In the Shared Properties dialog box, select whether you want to share with internal, external, or public users.

4. Depending on with whom you share, do the following:

   • For Internal users or groups, enter the user’s email addresses. In the Role area, select the access privileges.

   • For External guests, enter user’s email addresses. External guests are sent an email message with a link to the shared item. They create a display name and password the first time they go to view the shared item.

   • For Public, enter the URL to use.

5. In the Message area, select which type of message to send to those who you are granting access. This message can be sent to internal users and external guests. Note: If you selected Public, you must notify the public of the URL.

6. Click OK.

If the user accepts the invitation to share the folder, a copy of the folder is put in the user’s account.

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