Organizing Your Account

Zimbra Web Client provides several ways to organize items in your account. You can use these features, such as folders, tags, and flags, along with the Search feature to quickly locate and retrieve messages.

Using Folders

Folders are used to organize your incoming and outgoing email messages. You can create your own folders, or use the system defined folders:

• User-defined folders. Folders you create to organize your email are displayed in the Mail Folders list in the Overview pane. Top-level folder names cannot be the same as any other top-level folder in your email, calendar, or contacts folders.

• System folders. System folders cannot be moved, renamed, or deleted. The following are system folders:

• Inbox. New email arrives in the Inbox.

• Sent. A copy of each message you send is saved in the Sent folder.

• Drafts. Messages you have composed but have not sent are saved in the Drafts folder.

• Junk. Most filtering of unsolicited automated email (also known as spam or junk mail) is handled by a spam filter before those email messages reach your Inbox. Email that might possibly be junk mail, but isn't certain to be junk, can be placed in your Junk folder.

You can review these messages and either move them or delete them. If you don't delete them, they will be purged after a period of time, as specified by your administrator

• Trash. Deleted items are placed in the Trash folder and remain there until you manually empty the trash or until the folder is purged automatically.

Using Tags

You can use tags to help classify and organize your email messages, conversations, calendar items, contacts, briefcase, or tasks. For example, you can have a tag for Immediate Turnaround and another for Medium Priority.

You can tag for tasks or a project tag to sort email, and you can search for all items with a particular tag. You can also apply multiple tags to an item.

Using Flags

The flag icon in the message list is a yes/no indicator that denotes whether the email message has been flagged. This can be used to indicate an action-needed item or to distinguish the message or conversation from other items of lesser importance.

-------------------------------------------------------------------------------------------------------
Copyright @ 2005-2017 Synacor, Inc. All rights reserved. "Zimbra" is a registered trademark of Synacor, Inc.